ChequeMan Blog

Smart and Easy Cheque Printing Software

Best Practices of writing Cheques

Almost every one of us use cheques extensively to make payments for utility bills, insurance payments etc. Most of us often make inadvertent errors which may even make a cheque invalid.

The following is a step-by-step process that can be followed to minimize the chances of any mistakes appearing in your cheque.

Step 1: Start writing a cheque by entering the date of the cheque. Enter a future date if you want the payee (the one to whom you make the payment) to realize the amount in the future. You can enter other date if you want the payee to realize the cheque amount immediately. However, Please be reminded that a bank cheque in India is valid only for 3 months from the date mentioned in the cheque.

Step 2: On the space provided after the word “PAY” enter the name of payee (the person or the Company to whom you want the payment to be made). Select “BEARER” only if you want the payee to encash the cheque immediately on presenting the cheque to the bank. If you don’t want to use the “BEARER” option, strike off the word.

Step 3: In the space provided near “RUPEES”, write the amount to be mentioned in the cheque in words. It is advisable to check your bank balance first before writing the amount. This will help you avoid writing a cheque for an amount which far exceeds your bank balance. It is a good practice to avoid leaving any empty space in this space. Draw a straight line immediately after the end of the sentence in the space provided for writing the amount in words.

Step 4: Now write the amount in numbers in the box provided in the cheque for this purpose. At the end of the amount, draw a “ /-“ sign to avoid any possible tampering. Pasting a cello tape over the amount in this space also helps avoid any possible tampering.

Step 5: A Payee can either encash a cheque or get the cheque amount credited in his bank account. If you want the payment to be made only to the payee’s account, then draw two simple parallel lines on the top left of the cheque. In between those parallel lines write “ A/C PAYEE ONLY”. This is an instruction to your banker to credit the amount in the cheque to payee’s bank a/c and not to make cash to the payee over the counter.

Step 6: Last but not the least; put your signature on the bottom of the right of the cheque. As far as possible, try to put your signature in the same way as you did while opening your bank account.

Though banks allow any change or variations in the signature due to health reasons or old age, it is advisable to put your signature right the first time to avoid any disputes in the future.

By following the best practices of writing a cheque as given above, you can ensure that your cheques are correctly written and minimize the chances of your cheques getting rejected due to simple oversight errors.

Existing cheque clearing arrangement will continue till year end

Existing cheque clearing arrangement will continue till year end

Good news for those having non CTS cheques left for clearing. RBI has declared that the existing cheque clearing system will continue till year end. Non-CTS-2010 cheques (Cheque Truncation System) will continue to be cleared even after the deadline of July 31, 2013. However,banks must continue to make efforts to withdraw the non-CTS-2010 standard cheques in circulation, said the Reserve Bank of India, in a notification issued on Tuesday.

The deadline for the withdrawal of non-CTS-2010 standard cheques is July 31, 2013 and banks have begun to issue fresh cheques in the CTS-2010 complaint format. But there is still a large volume of non-CTS-2010 format cheques being presented in image-based clearing. Hence, the existing clearing arrangements will continue till December 31, 2013.

New clearing arrangements will be put into effect with effect from January 1, 2014,  in the three CTS centers – Mumbai, Chennai and New Delhi – for clearing of non-CTS 2010 instruments. This separate clearing session will initially operate thrice a week (Monday, Wednesday and Friday), up to April 30, 2014.

Thereafter, the frequency of such separate sessions will be reduced to twice a week up to October 31, 2014 (Monday and Friday) and further to weekly once (Monday). If the day for clearing non-CTS-2010 instruments falls on a holiday, then these cheques will be presented on the previous working day. RBI further told that the operational instructions in this regard will be issued separately by the CTS centers.